Table Of Contents Là Gì

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When you’re creating or editing a long document, you’llprobably have sầu to create a table of contents. That might sound like a chore, butfortunately, you can vị it in just a few clicks. Then, if you change the document, Word can update the table of content instantly. 

Best of all, Word includes hyperliên kết to the various sections in your table of contents, so it isn"t just a visual aid forprinted documents, but it"s also perfect lớn make easy-to-browse online documents and PDFs with.

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Creating the table of contents in Word itself is simple, but the tricky part is getting it lớn work the way you want. In this tutorial, I"ll show you everything you need to make a simple, auto-generated table of contents, và then get it to look the way you want in every version of Microsoft Word.

How khổng lồ Make a Table of Contents in Microsoft Word (Screencast)

You can follow along using your own document, or if you prefer, tải về the zip tệp tin included for this tutorial. It contains a document called The Age of Einstein.docx, which is a public tên miền physics textbook (credit to the author, Professor Frank W.K. Firk).

Watch the Clip screencast above or follow the written tutorial instructions below for more detail on how to lớn make a table of contents in Word.

Creating Your Table of Contents in Word

There are a few ways of creating a table of contents in Word, but only two that you’llever use

Create them automatically from built-in stylesCreate them from your custom styles

These methods work mostly the same in Windows and Mac versions of Microsoft Word.

Using MS Word built-in styles is the fasthử nghiệm & most commontechnique, and using custom styles takes only a little more work. Sometimes,you’ll want to lớn use both techniques in the same document. Once you have sầu a table of contents (TOC) ina document, you can format it with its own styles. You don’t want to lớn format theTOC like regular text, because the formatting can easily get wiped out.

How the Textbook is Organized

Before doing anything to lớn the document, let’s see how it’sorganized. Page 1 is the title, page 2 is blank và will hold the table of contents, page 3is the preface, và after that comes the text. As you scroll down, notice that headings& subheadings are formatted.

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The textbook as level 1, 2 & 3 headings.

The best way khổng lồ see the structure of the document is withthe Navigation Pane. (In some versions of Word for Mac, it may be called the Document Map Pane.)

In Windows, go khổng lồ the Viewtab, then click the check box to enable the Navigation Pane.

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The Word Navigation Pane is a great way of looking through a document.

On the Mac, cliông xã the Sidebar option lớn show the drop-down thực đơn. Click the arrow next khổng lồ the option and clichồng Navigation. (On older versions of the Mac software, the option is called Document Map Pane.)

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On the Mac, use Sidebar > Navigation to lớn navigate through a document.

On your Mac or PC, go bachồng to the Hometab if you’re not already there. Keep your eye on the Styles box on the ribbon,và click the items in the pane to lớn navigate through the book. 

Notice that theitems with whole numbers – like 2.Understanding the Physical Universe – are formatted as Heading 1, và itemswith decimals – like 2.1 Reality và PureThought – are formatted as Heading 2. There are also a few decimal items –lượt thích 4.5 Space Travel – that areformatted as Heading 3.

Tip: whencreating a document, the shortcuts for applying the Heading 1, 2 and 3 stylesare Ctrl-Alt-1, Ctrl-Alt-2, & Ctrl-Alt-3(& Command-Opt-1, Command-Opt -2, and Command-Opt-3 on the Mac).

Generating a Table of Contents Using Built-In Header Styles in Word

Word can now turn those Heading styles inkhổng lồ table of contentsentries. Click at the top of page 2. (Tip: in Windows, press Ctrl-G,type 2, then press Enter. On the Mac, press Command-Opt-G, type 2, then press Return.)

In Windows, go to lớn the Referencestab on the ribbon, clichồng the Table ofContents button on the left, then choose one of the two built-in tablesfrom the danh sách. chú ý that the thumbnails show that Headings 1, 2 and 3 will beincluded.

It’s almost the same on the Mac. Go to the Insert menu, choose Index & Tables, then piông chồng one of theformats on the left và clichồng OK.This dialog box also shows that Headings 1-3 will be included.

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You can insert a table of contents in Word just by clicking one of the samples. (Example shown is on Windows.)

As soon as you choose one, the table of contents gets inserted starting tối ưu trong trang 2, & Word automatically inserts a couple of more pages, so it all fits. In Windows, you can Ctrl-clichồng one of the items, and it will hyperlink to lớn the thắng lợi in the document.

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A table of contents is a field that you can update in MS Word. In Windows, fields have sầu a gray background.

This works great, but there’s one problem. Before theIntroduction, there is a Preface thatshould be included in the table of contents. And just before Appendix A1 is the heading forthe Appendix, & that should also beincluded. But they weren’t, because they’re both formatted with a custom stylecalled Large heading, và customstyles don’t get included in the mặc định table of contents. The second method of creating table of contents in Word will fix that.

Creating a Table of Contents From Custom Styles in Word

Word can include any styles in a table of contents. We justhave sầu lớn tell it which ones lớn choose. And we can update the table, rather than havinglớn delete it và start over.

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In Windows, go back to lớn the References tab, click the Tableof Contents button, then near the bottom of the thực đơn, choose Custom Table of Contents. Cliông chồng the Options button near the bottom of the dialog box khổng lồ display the Table of Contents Options dialog box.

On the Mac, go khổng lồ baông chồng lớn the Insert thực đơn and choose Index& Tables. In the Table of Contents section, cliông xã the Options button.

On the Mac or PC the Table of Contents Options dialog box shows that the Heading 1 style will have TOC màn chơi 1,the Heading 2 style will have sầu TOC level 2, and the Heading 3 style will haveTOC màn chơi 3.

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Word uses its built-in styles to lớn determine what goes into lớn the table of contents. (Windows example)

Scroll down khổng lồ the bottom of the các mục (on the Mac, you"ll use the down slider). Then, in the box for Large heading, type a 1 to lớn make it cấp độ 1. Table of Content levels cancome from more than one style.

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To include a custom style in the table of contents, assign a heading level to lớn it.

Click OK in theTable of Contents Options dialog, then OK again in the Table of Contents dialog box. When Word displays a message asking if you want lớn replace thetable, choose Yes. The Preface and Appendix are now both included in the tableof contents.

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After adding custom styles to lớn the TOC danh mục, text formatted with those styles will appear in the table.

Manually Updating the Table of Contents in Word

There are other times when you’ll want khổng lồ update the tablemanually. This is handy when you change the text of one of the headings andwant the change reflected in the table of contents.

Scroll down to lớn the page with the preface. At the top of the page replacePREFACE with FORWARD. Make sure it still uses the Large heading style.

Go bachồng to the top of the table of contents & cliông xã in it. Note that ithas a gray background; that means it’s a field, và fields can usually beupdated. 

Click the Update Tablebutton either on the TOC itself (that button doesn"t always appear) or on the References tab, và the first entry changes khổng lồ FORWARD. (On the Mac, right-click the table và choose Update Field from the pop-up menu. Choose the Update entire table option and click OK.)

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Update the table of contents with either of the Update Table buttons or by right-clicking on the table và selecting Update field. (Windows example shown here.)

Now that the table of contents displays the correct text, wecan apply nicer formatting though.

How khổng lồ Modify Table of Contents Styles in Word

Each heading cấp độ of the table of contents has its ownstyle that’s automatically applied. All we have lớn bởi vì is change the formattingof the styles to lớn change the table’s appearance, here"s how:

In Windows, in the References tab of the ribbon, cliông chồng again on the Table of Contents button & choose Custom Table of Contents, near thebottom. In the Table of Contents dialog box, cliông xã Modify.On the Mac, cliông chồng Insert > Index& Tables. On the left side, choose From Template, thenclick Modify. Everything else worksthe same way as in Windows.In the Table of Contents dialog box, click Modify, and another dialog box appears,showing style names and formatting for the TOC heading levels. Select TOC1.Cliông xã the Modifybutton just below it, & the Style dialog box appears. (On the Mac, it"s called the Properties dialog box.)
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Use the Style dialog box in Word to lớn choose the heading levels you want lớn format.

Format the style with Arial or Helvetica, 12 points, bold.Then click OK.

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Modify the style of a TOC thành công is the same as modifying the style of any other text in Word.Repeat for the TOC 2 style, và phối it khổng lồ Arialor Helvetica, 12 points, normal.Repeat for the TOC 3 style, and phối it khổng lồ Arialor Helvetica, 11 points, normal.

The table of contents should now look like this:

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After editing the table of contents styles & updating the table, you"ll see the new formatting.

Conclusion

When you have a long document, you don’t have lớn fearcreating a table of contents. Whether you’re using Windows or a Mac, you caninsert one in just a few clicks, then use the same dialog box to lớn change theformatting.

As you learned in this table of contents tutorial, rethành viên not to lớn apply formatting directly lớn the table, because itcan get wiped out if you replace it. If you make any changes khổng lồ the Word document itself, remember to cliông xã the top of the TOC & update it. Leave sầu a phản hồi below if you have sầu any trouble making or tweaking your table of contents.

To learn more about working with Microsoft Word, study the following tutorials:

Editorial Note: This post wasoriginally published in 2014. It has been comprehensively revised lớn make itcurrent, accurate, & up to date by our staff—with special assistance from Laura Spencer.

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